Book time off
Check their balance, request time off and track HR’s response.
Everyday HR from your phone or laptop
Your team can book time off, sign contracts, clock in and update their details from a phone or laptop, without emailing HR for each task.
Everyday HR without the email chain
Sign documents
Open the contract, sign it on the page and find the signed copy later.
Clock in and out
Clock in, record lunch breaks and clock out, with hours shown on screen.
Update their details
Change their phone number, address or emergency contact themselves.
Home
See what needs attention
The home screen shows tasks to finish, documents to sign and upcoming time off. New starters also see their onboarding checklist and first-day countdown.
Time off
Check leave balances and track requests
Employees can see how many days a request will use before sending it. They can edit or cancel requests, attach sick notes and check colleagues' approved leave. HR’s decision arrives by email.
- Add their time off, bank holidays and shifts to their own phone calendar
- Their notes and sick notes stay private to them and HR
Attendance
Clocking in that takes one tap
Clock in, start and end lunch, and clock out from the home screen. If they forget or make a mistake, they ask HR to correct that day with a note, and see the reply in the app.
My account
People keep their own details up to date
Employees can update their photo, contact details, birthday and emergency contact. HR manages names, job titles, departments and start dates, and those fields are marked on screen.
- Choose which notices arrive in the app and which by email
- Download a copy of everything held about them
Their reviews, objectives and perks in one place
Shared reviews, objectives and one-to-one notes sit on their performance page. The perks page shows every benefit, allowance and discount you offer, and how to use each one.
Up and running in three steps
- Step 1
You add them
Add people one at a time or import your whole team from a spreadsheet. Nobody is emailed during an import.
- Step 2
They get an invite
Each person gets a private sign-in link, valid for seven days. You can also copy the link and send it yourself.
- Step 3
They sign in
They set a password and open their home screen. If enabled, they can sign in with Google or Microsoft instead.
Questions about the employee side
Can’t see yours? Ask us
No. Vacaydiary runs in the browser on any phone, tablet or laptop.
They can see colleagues' approved time off on the calendar. They can’t see anyone else’s records, documents, notes or pay.
Yes. Everyone counts towards your team size. You pay a flat price for your band, so adding someone within that band costs nothing extra.
Line managers get a “My team” page for reviews, objectives and one-to-ones with their direct reports, when you switch those on. They don’t see their team’s records or pay.
Try Vacaydiary with your team
Try every feature free for 14 days. Set up your workspace and invite your team when you’re ready.
Card required. Cancel before your trial ends to avoid a charge.