See who’s off next week with Claude or ChatGPT
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Run everyday HR

Calendar, leave and attendanceHoliday, sickness, rotas and who’s in today People managementEvery employee record, kept in one place Performance and goalsReviews, objectives and one-to-ones Perks and allowancesBenefits, allowances and discounts in one place

Take care of the paperwork

Onboarding automationNew starters ready before day one Documents and e-signaturesContracts sent, signed and filed Integrations and AICalendars, webhooks and your AI assistant
For employeesWhat your team sees when they sign in

One plan for your whole team

Pay a flat price for your team size, with every feature included. Try it free for 14 days.

More than 300 people? Contact us for a price for your team.

Talk to us

All prices exclude VAT, which is added to your invoice.

Included at every team size

  • All features included
  • As many admins as you need
  • E-signatures included
  • 14-day free trial
Knowing who’s off before we commit to client deadlines makes planning easier. Vacaydiary saves us the back and forth.
James BenthamStrategy Director, Reboot
The biggest difference is fewer routine questions. People can check their holiday allowance and request leave themselves, without everything coming through HR.
Adam FlintGlobal Head of HR, JERA Nex
We needed more than a holiday calendar, but most HR systems felt excessive. Vacaydiary gives us what we need without the complexity.
Damien PorterDirector, Blaze Solutions

What every plan includes

Leave and absence

  • Holiday, sickness, parental and unpaid leave
  • UK bank holidays or US federal holidays
  • Pro rata, part-time patterns and carry-over
  • Team calendar and calendar links

Rota and attendance

  • Shifts and a weekly roster
  • Clocking in, lunch breaks and clocking out
  • Late marking and attendance corrections

People

  • Employee records and org chart
  • Right to work records with reminders (UK)
  • Import from CSV, Excel or XML
  • Audit log

Documents and onboarding

  • Document storage and e-signatures
  • Onboarding and offboarding workflows
  • Ten ready-made templates

Performance

  • Reviews and review rounds
  • Objectives and one-to-ones

Everything else

  • Perks and allowances catalogue
  • Webhooks and AI access for Claude and ChatGPT
  • Workspace export

How billing works

One price for the whole team

Your price covers everyone in your team size band. Add people within that band at no extra cost.

Prices change at renewal

If your team moves into a higher band, the new price starts at your next renewal. There are no part-month charges.

Try before you pay

Add a card when you sign up and nothing is charged for 14 days. Cancel before the trial ends and you pay nothing.

Cancel when you like

Manage your card, invoices and subscription in your billing settings. Cancelling does not automatically delete your data.

Pricing questions

Import employee records and leave data from a spreadsheet or another HR system. There’s no set-up fee. Talk to us

Everyone who hasn’t been marked as having left, including new starters who haven’t joined yet.

No, but every plan starts with a 14-day free trial with every feature.

We’ll take your first payment on the date shown at sign-up and email you three days beforehand. Cancel before the trial ends to avoid a charge.

UK prices don’t include VAT, which is added to your invoice. US companies pay the listed price with no tax added.

US companies pay in dollars. UK companies pay in pounds.

We’ll agree a price with you. Get in touch.

Try Vacaydiary with your team

Try every feature free for 14 days. Set up your workspace and invite your team when you’re ready.

Start free trialBook a demo

Card required. Cancel before your trial ends to avoid a charge.