Calendar, leave and attendance
Holiday requests, balances, bank holidays, rotas and attendance in one place.
ExploreHR software for UK and US teams
The HR app for small and growing teams
Manage holiday requests, rotas, employee records, contracts and onboarding in one app. Set up in minutes and try every feature free for 14 days.
Plans from £10 a month plus VAT, billed yearly. No charge during the trial.
Trusted by small and growing teams
Free trial with every feature included
14days
Every feature in every price band
1plan
UK holiday minimum, adjusted to working pattern
28days
To undo an import if something looks wrong
30days
CurrentA list on the left opens one item at a time, the visual sits on the right
Everyday HR in one app
Start with the jobs you need help with most.
Holiday requests, balances, bank holidays, rotas and attendance in one place.
ExploreKeep employee details, right to work records and your org chart up to date.
ExploreSend welcome emails, assign tasks and request contract signatures before day one.
ExploreSend contracts for signing and keep signed copies on each employee’s record.
ExploreWrite reviews, set objectives and keep notes from one-to-ones.
ExploreOne page where your team can see every benefit, budget and discount you offer.
ExploreLet your team book time off, sign documents and update their details.
ExploreCalendar links, webhooks and a secure, read-only connection for Claude or ChatGPT.
ExploreOption ADark steps: a numbered list inside one dark card, after the Amperos steps block
Everyday HR in one app
Start with the jobs you need help with most.
-
Holiday requests, balances, bank holidays, rotas and attendance in one place.
Explore -
Keep employee details, right to work records and your org chart up to date.
Explore -
Send welcome emails, assign tasks and request contract signatures before day one.
Explore -
Send contracts for signing and keep signed copies on each employee’s record.
Explore -
Write reviews, set objectives and keep notes from one-to-ones.
Explore -
One page where your team can see every benefit, budget and discount you offer.
Explore -
Let your team book time off, sign documents and update their details.
Explore -
Calendar links, webhooks and a secure, read-only connection for Claude or ChatGPT.
Explore
Option BTab bar: eight tabs across the top and one stage below, after the Tabs feature tabs
Everyday HR in one app
Start with the jobs you need help with most.
Calendar, leave and attendance
Holiday requests, balances, bank holidays, rotas and attendance in one place.
Explore
Onboarding automation
Send welcome emails, assign tasks and request contract signatures before day one.
Explore
Documents and e-signatures
Send contracts for signing and keep signed copies on each employee’s record.
Explore
Perks and allowances
One page where your team can see every benefit, budget and discount you offer.
Explore
Integrations and AI
Calendar links, webhooks and a secure, read-only connection for Claude or ChatGPT.
ExploreOption CTile picker: eight tiles choose what the large card shows, after the bento grids on both sites
Everyday HR in one app
Start with the jobs you need help with most.
Holiday requests, balances, bank holidays, rotas and attendance in one place.
ExploreKeep employee details, right to work records and your org chart up to date.
ExploreSend welcome emails, assign tasks and request contract signatures before day one.
ExploreSend contracts for signing and keep signed copies on each employee’s record.
ExploreWrite reviews, set objectives and keep notes from one-to-ones.
ExploreOne page where your team can see every benefit, budget and discount you offer.
ExploreLet your team book time off, sign documents and update their details.
ExploreCalendar links, webhooks and a secure, read-only connection for Claude or ChatGPT.
ExploreOption DCard rail: large cards you move through with the arrows, after the Amperos carousel
Everyday HR in one app
Start with the jobs you need help with most.
1 of 8
Onboarding automation
Send welcome emails, assign tasks and request contract signatures before day one.
ExploreDocuments and e-signatures
Send contracts for signing and keep signed copies on each employee’s record.
ExplorePerks and allowances
One page where your team can see every benefit, budget and discount you offer.
ExploreIntegrations and AI
Calendar links, webhooks and a secure, read-only connection for Claude or ChatGPT.
ExploreCalendar, leave and attendance
Approve holiday with the whole team in view
Check the person’s leave balance and who else is off before approving a request. Approve from the dashboard or notification, and the balance and calendar update automatically.
- UK bank holidays for England and Wales, Scotland or Northern Ireland, added for you
- Pro rata allowances for mid-year starters and part-time staff, with carry-over included
Onboarding automation
Get new starters ready before day one
Choose an onboarding workflow, add the contract and launch it. Vacaydiary sends the welcome email, collects details, requests signatures and reminds managers and IT about their tasks.
- Ten templates to start from, including offboarding, parental leave and probation end
- Task deadlines follow the start date and move if it changes
For employees
Let your team manage everyday HR
Your team can check their holiday balance, book time off, sign contracts and update contact details from a phone or laptop. There’s nothing to download.
Built for UK teams
Built around how HR works in the UK
UK holiday calculations and right to work records are built in. US workspaces use US holidays, wording and dollar pricing.
The 28-day minimum
Vacaydiary works out each person’s legal holiday minimum from their working week and stops you setting an allowance below it.
Right to work records
Record checks by any of the four Home Office routes, store the evidence and get reminders before a follow-up check is due.
Bradford Factor
See sickness patterns early, with an alert when someone moves into a higher band.
Clear retention dates
Leaver records show a six-year retention date, with two years for right to work evidence. Records are not erased automatically unless erasure is enabled.
Switching
Moving across from spreadsheets
Bring your people, leave balances and leave history with you. Nothing is saved until you confirm, and you can undo an import for 30 days.
- Step 1
Create your workspace
Choose the UK or US, set your working week and add departments. Vacaydiary adds the holiday and leave defaults.
- Step 2
Bring your team across
Upload a CSV or Excel file from your spreadsheet or current HR system. Test the first three rows before importing the rest.
- Step 3
Invite people when you’re ready
Send sign-in links when you’re ready. Imports don’t send emails to your team.
Integrations and AI
Works with the tools you already use
Your calendar
Add everyone’s approved leave and bank holidays to Google Calendar, Outlook or Apple Calendar with a private link.
How calendar links workYour other apps
Send employee and onboarding updates to your other apps through tools such as Zapier and Make.
Connect your other appsYour AI assistant
Ask Claude or ChatGPT who’s off next week or which visas expire this quarter. It can only read data, and each request is logged.
Explore AI access
Customer stories
What teams say after switching
1 of 4
Reboot
“Knowing who’s off before we commit to client deadlines makes planning easier. Vacaydiary saves us the back and forth.”
JERA Nex
“The biggest difference is fewer routine questions. People can check their holiday allowance and request leave themselves, without everything coming through HR.”
Blaze Solutions
“We needed more than a holiday calendar, but most HR systems felt excessive. Vacaydiary gives us what we need without the complexity.”
Assistive IT Solution
“I used to piece together holiday requests from emails and messages. Now I open Vacaydiary and everything’s there. It’s one less headache.”
Your team’s data, kept private
Your company’s records are kept separate from other companies' data. Changes are logged, backups are encrypted, and you can download an employee’s data in one click.
One plan, priced by the size of your team
Every feature is included. Pay monthly, or save at least 15% with yearly billing.
Questions people ask first
Can’t see yours? Ask us
No. You can export salaries, start dates and leaving dates to CSV for your payroll provider or accountant.
Yes. It works in any phone or laptop browser, so there’s nothing to install. A few admin screens, such as the org chart and the workflow builder, need a bigger screen.
Your 14-day trial includes every feature. A card is required when you sign up, but you won’t be charged during the trial. We’ll remind you three days before it ends.
Yes. US workspaces get federal holidays, US date formats and wording, Sunday week starts and pricing in dollars.
Try Vacaydiary with your team
Try every feature free for 14 days. Set up your workspace and invite your team when you’re ready.
Card required. Cancel before your trial ends to avoid a charge.